Mystery Behind Shipping Forms in India: Busted!

Shipping Forms in India

Unable to ship your products on time to your customers? Are your shipments returning to you after getting stuck at Inter-State Checkpoints? Having difficulty in understanding the rules and finding the forms?

If these are the kind of questions that are troubling you with logistics, then we have something incredibly awesome to share with you!

Logistics is crucial for any online store. Delivering your customers’ purchases on time reflects on your store’s efficiency and reliability. Delay in delivering the products is a risk you cannot afford as an online store entrepreneur.

But, living in a big country like India, rules change from State to State. Understanding these rules and finding the respective forms can be a very cumbersome task. That’s why, we bring you an exclusive table to help you sort out the necessary forms to be filled while scheduling a shipment.

ZEPO – India Interstate Regulatory Requirements
Sr. No. State ST-Forms / VAT Forms
Inbound Outbound
Forms
Issued by
Octroi Entry Tax Remarks
1 Andaman & Nicobar NA NA NA Yes No Octroi in Port Blair for goods entering into PBMC jurisdiction
2 Andhra Pradesh Form X or Form 600 Form 602 Shipper No Yes
3 Arunachal Pradesh NA NA NA No No
4 Assam From 61 for re-sale, Form -62 for taxable goods for consumption / personal use Form 63 – taxable goods Shipper No Yes
5 Bihar Form D IX for shipment value >INR 10K Form D X Shipper No Yes e- Waybill with shipping detail and vehicle registration number. E- transit pass at shipment level
6 Chandigarh No No NA No No
7 Chhattisgarh No No NA No Yes
8 Dadra & Nagar Haveli NA NA NA No No
9 Daman & Diu No No NA No No
10 Delhi DVAT T2 No NA No No T2 or a declaration for commercial shipments. Personal shipments consigned to individuals are exempt from T2/ declaration. DEL registered consignee to generate T2 online
11 Goa No No NA No No
12 Gujarat Form 403 Form 402 Shipper No Yes
13 Haryana Form VAT D3 / ST38 Inward Form VAT D3 / ST38 Outward Shipper No Yes Form 38 /DT 3 for inbound commercial shipments value >INR25K.
14 Himachal Pradesh No No NA No No
15 Jammu & Kashmir Form 65. for value >INR 5K Form 58 Shipper No Yes Way bill 50 – Carrier document
16 Jharkhand Form JVAT 504G (green colored) Form 504 B (blue colored) Shipper No No
17 Karnataka E-Sugam E-Sugam Shipper No Yes E-Sugam by registered dealers. Personal shipments consigned to individuals for own consumption against declaration /invoice with complete address/ contact of consignee for speedy clearance
18 Kerala Form16 Form 15 Shipper No No Self-attested Form 16 if value of the shipment < 5000.00 else countersigned by VAT officer. self-attested Form 16 for Govt movements
19 Lakshadweep NA NA NA No No
20 Madhya Pradesh Form 49 – for air & roadForm 60 – RailForm 50 – personal shipmentsForm 59 – transit shipments Yes for Form 60 & 49 Shipper No Yes Digital print of Form 49 is in place. Consignee is generate correct formForm 49 (IN)for MP destined and FORM 49 (OUT) for outbound shipment from MPForm 59 for shipments transisting MP
21 Maharashtra Form N / Octroi / LBT in municipal zones as applicable N form Consignee Yes Yes Form N for Octroi waiver & transiting goods from the Octroi zones.LBT – Local Body Tax in select municipal cities of State has been implemented in few cities – Consignee registration with respective LBT zone is required
22 Manipur Form 27 Form 28 Shipper No No
23 Meghalaya Form 40 Form 37 Shipper No No
24 Mizoram Form 33 NA Shipper No No
25 Nagaland Form 23 Form 24 NA No No
26 Orissa Form 402/402A 402A/402 Shipper No Yes Form VAT 402A for casual dealer.
27 Pondicherry NA NA NA No No
28 Punjab No No NA Yes No Online process by Carrier at check post.
29 Rajasthan Form 47/ 47A (e-form) Form 49/ 49A (e-form) Shipper No Yes Online process is in place
30 Sikkim Form 25
Form 26
Form 27 Shipper/ consignee No No Form 25 is for registered dealer Form 26 for any other person. Online generation
31 Tamil Nadu No No NA No No
32 Tripura Form XXIV / XXVI XXVII Shipper No No
33 Uttar Pradesh Form 38/ Form 39 NA Shipper No Yes* Form 38 is for registered dealer Form 39 is for other dealer.
34 Uttaranchal Form 16 / From 17 NA Shipper No No Form 16 is for registered dealer. Form 17 is for non registered dealer
35 West Bengal VAT Form 50A Form 51 Consignee/
Shipper
No Yes e waybill/ number to be generated for personal / commercial shipments.

How and when do you use these forms?

From this table, find the State to which you are shipping your products. Cross check the conditions to know what form is required. Download the form and fill it.

You will need to provide the filled forms to the person arriving for the pick up. The logistic company will produce this form for you at the check points. Rest assured, as your products travel safe to reach your customers at far off places.

Thus, you can now send your products to your lovely customers with ease and make sure the shipments don’t return because of a lack of documents. Happy selling! :)

  • http://zepo.in/ Zepo

    Hi there,

    We have shared the same with you. Please do have a look.

  • http://zepo.in/ Zepo

    Hi Pawan,

    Have sent you the same. Please do have a look at it.

  • http://www.lisanindia.com Sadullah Saad

    Hi,

    Thank you for publishing such an informative and useful article. I have read another article; “Can you start your eCommerce portal without a single product in stock?” written by Tanya Rao, on your blog and found that too very much informative. Like many other readers of that article, I too would like to receive a copy of Vendor Agreement on my e-mail ID (sadtrans@gmail.com). Please send the same, I would be thankful forever. I am planning to start my own e-commerce business using drop-shipping method.

    • http://zepo.in/ Zepo

      Hi Sadullah,

      We’ve sent you the sample vendor agreement on your mentioned email id. Do have a look at it.

      • http://www.lisanindia.com Sadullah Saad

        Hello,

        Thanks a lot for your great help :)

        • http://zepo.in/ Zepo

          Anytime! :)

  • http://zepo.in/ Zepo

    Hey Prashant,

    Like we mentioned earlier, you don’t need a serial number on your forms. FedEx and all other courier companies accept forms without serial numbers too. Since all these forms are downloaded from the internet the same won’t be available. Although, if you’d like to be certainly sure you can also go to your nearest sales tax office to get the same.

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