Resources for Small Business

Everything You Need To Know About Interstate Shipping

Unable to ship your products on time to your customers? Are your shipments returning to you after getting stuck at Inter-State Checkpoints? Having difficulty in understanding the rules and finding the interstate shipping forms?

If these are the kind of questions that are troubling you with interstate shipping, then we have something incredibly awesome to share with you!

Logistics is crucial for any online store. Delivering your customers’ purchases on time reflects on your store’s efficiency and reliability. Delay in delivering the products is a risk you cannot afford as an online store entrepreneur.

But, living in a big country like India, rules change from State to State. Understanding these rules and finding the respective forms can be a very cumbersome task. That’s why, we bring you an exclusive table to help you sort out the necessary forms to be filled while scheduling a shipment.

 

   Interstate Shipping Forms and Requirements

 

ZEPO – India Interstate Regulatory Requirements
Sr.   No. State Number of Copies of Invoices ST-Forms / VAT Forms
Inbound Outbound
Forms
Issued by
Octroi Entry Tax    Remarks            
1 Andaman & Nicobar  4 NA NA NA No No NA
2 Andhra Pradesh 4 Form X or Form 600 Form 602 Shipper No Yes Transit pass in Form 616 and a declaration in Form 615 required for other state materials. Form X or 600 is not applicable for personal goods. TIN # on C. Invoice. Entry tax is applicable on select goods
3 Arunachal Pradesh 4 DG-01 NA NA No No Entry tax applicable in the absence of TIN No
4 Assam 4 Form 61 (Delivery note for Resale) Form 62 Road Permit) Form 63 – taxable goods Shipper No Yes Form 60 for Tax free goods Transit pass in Form 64
5 Bihar  4 Form D IX Form D X Shipper No No Intra state Form VIII‐D
6 Chandigarh 4 No No NA No No NA
7 Chhattisgarh 4 TIN no.which starts with 22……. NA Shipper No No NA
8 Dadra & Nagar Haveli 4 NA NA NA No No NA
9 Daman & Diu 4 NA NA NA No No  NA
10 Delhi  4 NA NA NA No No NA
11 Goa 4 Form VAT XX NA NA No No  NA
12 Gujarat 4 Form 403 Form 402 Shipper No No Transit pass application in
13 Haryana 4 Form VAT D3 / ST38 Inward Form VAT D3 / ST38 Outward Shipper No Yes Transit slip in Form VAT D 4 for taxable goods only. Form 38 /DT 3 for all inbound shipments having value > 25000/= and above. Entry tax 2% of value of goods.
14 Himachal Pradesh 4 Form VAT XXII B or Transport receipt in VAT Form XXII.    VAT –XXVI‐A ( For casual dealer ) Form VAT 22 B NA No No Maintain Forms transport receipt VAT 22, Forwarding Note VAT 22A, dispatch register VAT22C, delivery register VAT24
15 Jammu & Kashmir 4 Declaration Form 65. for value >5000 Way Bill Form 58 Form 65 Carrier No Yes Form VAT 62, 63, Acknowledgement for delivery of goods. Delivery note to be submitted by dealer in VAT 59 & any other person in VAT 61 & Waybill in Form 58. Entry tax is applicable in case value of good >5000.00
16 Jharkhand 4 Form JVAT 504G (green colored) Form 504 B (blue colored) Shipper No No For persons other than dealers application in Form JVAT 502 and permit in JVAT 503. Transit pass in Form JVAT 508
17 Karnataka  4 Form VAT 505Form VAT 515 NA NA No Yes Penalty in absence of TIN # for commercial shipments & Invoice must accompany with commercial shipments.
18 Kerala  4 Form 8 FForm 15/16 for non registered dealer Form 15 – Delivery Note Shipper No Yes s Inter‐state transport in Form 7C, Transit Pass in Form 7B. Entry Tax in absence of TIN/ CST # on select goods. Form 16 if value of the shipment >5000.00
19 Lakshadweep  4 NA NA NA No No
20 Madhya Pradesh 4 Declaration Form 49/50 Declaration Form 49/50 Shipper /consignee No Yes Form 49 for commercial shipments & Form 50 for non – commercial shipments can be provided by Consignee & shipper respectively
21 Maharashtra 4 Form N for Octroi exemption Form N for Octroi exemption NA Yes No Form N for waiver from Octroi and transiting goods from the Octroi zone.
22 Manipur  4 Form 27 Form 28 Shipper No No Transit pass in Form 29.Bill of sale / invoice in case of non taxable goods.
23 Meghalaya  4 Form 35Form 40 Form 37 Shipper No No Form 35 is for non taxable goods & Form 40 is for taxable goods Transit pass in Form 38
24 Mizoram  4 Form 33 NA Shipper No No Declaration & Form inform 32 & 33 and way bill in Form 34
25 Nagaland 4 Form  VAT 23 Form VAT 24 NA No No Transit Pass in Form VAT 25
26 Orissa 4 Form VAT 402 NA Shipper No Yes Transit Pass in Form VAT 406 Form VAT 402A for casual dealer. TIN/ CST mandatory. Entry Tax applicable in absence of TIN #
27 Pondicherry 4 NA NA NA No No  NA
28 Punjab 4 Form VAT 36VAT 11/12 for casual dealer Form VAT 36 Carrier Yes No Transit Pass in Form VAT 35 /VAT 12. VAT 36 applicable for inbound goods for value >10,000/= Entry Tax is applicable on select goods. Transporter shall issue receipt in VAT 39 AND Way bill in VAT 40
29 Rajasthan 4 Form VAT 47 Form VAT 49 Shipper No Yes Transit Pass in Form VAT 51. Penalty in absence of Form VAT 47 & issued to consignee.
30 Sikkim 4 Form 25
Form 26
Form 25Form 26 Shipper/ consignee No No Form 25 is for registered dealer Form 26 for any other person
31 Tamil Nadu 4 Commercial invoice with copy of BoE in case of Imported goods. NA NA No No Transit Pass in Form LL Form KK by clearing agent
32 Tripura 4 Form XXIV / XXVI XXVII Shipper No No NA
33 Uttar Pradesh 4 Form 38/ Form 39 NA Shipper No Yes* Form 38 is for registered dealer Form 39 is for other dealer. Form XL for Trip Sheet
34 Uttaranchal Form 16 / Form 17 NA Consignee/Shipper No No Trip Sheet in Form 18. Form 16 is for registered dealer. Form 17 is for non registered dealer
35 West Bengal VAT Form 50A Form 51 Consignee/
Shipper
No No Form 50 is a sales tax permit

How and when do you use these forms?

From this table, find the State to which you are shipping your products. Cross check the conditions to know what form is required. Download the form and fill it. The links to the interstate shipping forms have been provided in the table.

You will need to provide the filled forms to the person arriving for the pick up. The logistic company will produce this form for you at the check points. Rest assured, as your products travel safe to reach your customers at far off places.

Thus, you can now send your products to your lovely customers with ease and make sure the shipments don’t return because of a lack of documents. Happy selling! :)

Did we miss anything? Do let us know.



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Satat Mishra

Satat Mishra

  • http://zepo.in/ Zepo

    Hi,

    The vendor agreement has been sent to you.
    1. The vendor agreement is the same as the Strategic tie agreement. Yes they are the same.
    2. So I am assuming that by waybill you mean Shipment label? So the shipment label is generated electronically. If you are the owner of the website, then you can email it to the vendor, he can attach it to the package and it can be delivered to the end customer. If you have a different pickup address, you can generate a different label with a different pickup address. So in a nutshell, different shipment labels can be generated for different products.

    I hope this answers your questions. Feel free to get in touch with us if you have any more questions or concerns at support@zepo.in or 9223583358.

  • http://zepo.in/ Zepo

    Hi Darshan,

    The vendors agreement has been sent to you. :)

  • http://zepo.in/ Zepo

    Hi Murugan,
    The online seller who is shipping the items to customers via a courier service is the shipper.

  • http://zepo.in/ Zepo

    Hi Murugan,

    The vendor’s agreement has been sent to your email ID. :)

  • http://zepo.in/ Zepo

    Thanks for writing to us. The vendors agreement has been sent to your email ID.

  • http://zepo.in/ Zepo

    Hi Devyash,

    Thank you for writing to us. We have sent you the sample vendor agreement on the email ID you have used to registered on Disqus. Kindly have a look at it.

  • chandan

    Hi Zepo, could you mail me the vendor agreement draft at chandanpathak6@gmail.com

    • http://zepo.in/ Zepo

      Hi Chandan,

      Have sent you the same. Please have a look at the same.

  • http://zepo.in/ Zepo

    Hi Ayush,

    We don’t possess much expertise in this domain. We suggest you ask around for the same.

  • http://zepo.in/ Zepo

    Hi Shruti,

    Have sent you the sample vendor agreement on your aforementioned email id. Do have a look at the same.

  • http://zepo.in/ Zepo

    Hi Srinivas,

    Thanks for the appreciation, Srinivas.

    Have sent you the sample vendor agreement. Please do have a look.

  • Srinivas

    Dear Zepo,

    As usual, your articles are so informative making e-commerce understood easily.
    I need vendor agreement sample form and request you to share the same on vasu276@gmail.com

  • http://zepo.in/ Zepo

    Hi Nayana,

    You can simply download the Form 39 online: http://comtax.up.nic.in/vat/vf-eng/Form-39.pdf

    As for the serial number, you don’t need a serial number on your forms. FedEx and all other courier companies accept forms without serial numbers too. Although, if you’d like to be certainly sure you can also go to your nearest sales tax office to get the same.

  • Panini

    Hi, this is great information, will certainly help. Can you pls share the vendor agreement at dpanini@yahoo.co.in regards

    • http://zepo.in/ Zepo

      Hi Panini,

      We’ve sent you the same. Please do have a look at it.

  • http://zepo.in/ Zepo

    Hi there,

    We have shared the same with you. Please do have a look.

  • agarrwal

    Hi, can you please share vendor agreement draft with p.agarrwal@gmail.com. Thanks!

  • http://zepo.in/ Zepo

    Hi Pawan,

    Have sent you the same. Please do have a look at it.

  • Pawan Sharma

    Hey, very useful information, Thanks for that. Can you mail me a vendor agreement sample at pawan.rangrole@gmail.com

  • http://www.lisanindia.com Sadullah Saad

    Hi,

    Thank you for publishing such an informative and useful article. I have read another article; “Can you start your eCommerce portal without a single product in stock?” written by Tanya Rao, on your blog and found that too very much informative. Like many other readers of that article, I too would like to receive a copy of Vendor Agreement on my e-mail ID (sadtrans@gmail.com). Please send the same, I would be thankful forever. I am planning to start my own e-commerce business using drop-shipping method.

    • http://zepo.in/ Zepo

      Hi Sadullah,

      We’ve sent you the sample vendor agreement on your mentioned email id. Do have a look at it.

      • http://www.lisanindia.com Sadullah Saad

        Hello,

        Thanks a lot for your great help :)

        • http://zepo.in/ Zepo

          Anytime! :)

  • http://zepo.in/ Zepo

    Hey Prashant,

    Like we mentioned earlier, you don’t need a serial number on your forms. FedEx and all other courier companies accept forms without serial numbers too. Since all these forms are downloaded from the internet the same won’t be available. Although, if you’d like to be certainly sure you can also go to your nearest sales tax office to get the same.

  • http://Tertul.in Prashant Agarwal

    I had to ship my consignment for Rs. 43000.00 to Kanpur (UP) . I have downloaded the UP form 39 for personal use online which was without any serial no. and shipped from blue dart but they have stopped the consignment as they require proper form issued by the department with the serial no ( which only your customer can get from their nearest sales tax office)
    Can someone help what to do?

  • http://Tertul.in Prashant Agarwal

    First of all i would like to thank you for such descriptive information.
    But i have my doubt in mind and would like to discuss it here……

    I am starting an ecommerce portal for distribution of Computers , laptops & mobile phones.
    I have to ship some sample order to lucknow from New Delhi where our warehouse is and the logistic company asked for form 38 (commercial use) or Form 39 ( personal use) as mentioned in your article also.
    As you have mentioned that we can download the forms from Internet which i happened to find also but when discussed with some sales tax consultant – he said that the person to whom shipment has to be done will get these form issued from respective department with serial no. and get it signed and stamped from authority then only it can be used.
    The net downloaded form is without any serial no and stamped

    can you throw some light on this matter as i have to make shipment urgent and my client wont go to any office to issue any kind of form.

    • Nayana

      HI , Even i am facing the same problem. I am from bangalore and want to ship a product to Lucknow UP. Can you help me to get Form 39 with the serial no:.