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Everything You Need To Know About Interstate Shipping

— March 20, 2014
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Shipping Forms in India
Shipping Forms in India

Unable to ship your products on time to your customers? Are your shipments returning to you after getting stuck at Inter-State Checkpoints? Having difficulty in understanding the rules and finding the interstate shipping forms?

If these are the kind of questions that are troubling you with interstate shipping, then we have something incredibly awesome to share with you!

Logistics is crucial for any online store. Delivering your customers’ purchases on time reflects on your store’s efficiency and reliability. Delay in delivering the products is a risk you cannot afford as an online store entrepreneur.

But, living in a big country like India, rules change from State to State. Understanding these rules and finding the respective forms can be a very cumbersome task. That’s why, we bring you an exclusive table to help you sort out the necessary forms to be filled while scheduling a shipment.

Business to Customers ( B2C ) – Economy/Surface Shipments
Destination State or Union Territory Paperwork required for Inbound Economy/Surface shipments Links to Government Websites
Andhra Pradesh CI + VAT Form X / 600 (online) www.apct.gov.in
Arunachal Pradesh CI + RC of Consignee** www.arunachalpradesh.nic.in
Assam CI + VAT Form 61 (manual) www.tax.assam.gov.in
Bihar CI + VAT Form D IX for >INR 10,000 (online) www.biharcommercialtax.in
Delhi CI + VAT Form DS2 (online) www.dvat.gov.in
Gujarat CI + VAT Form 403 (online) www.commercialtax.gujarat.gov.in
Jammu & Kashmir CI + VAT Form 65 (manual / online) www.jkcomtax.gov.in
Jharkhand CI + VAT Form 504 G (online) www.jharkhandcomtax.gov.in
Karnataka CI + e-Sugam (online) www.ctax.kar.nic.in
Kerala CI + 8 FA (air) / Transaction slip (surface) www.keralataxes.gov.in
Madhya Pradesh CI + VAT Form 49 (online) www.mptax.mp.gov.in
Manipur CI + VAT Form 27 (online) www.manipurvat.gov.in
Meghalaya CI + VAT Form 40 (online) www.megvat.gov.in
Mizoram CI + VAT Form 33 (online) www.zotax.nic.in
Nagaland CI + VAT Form 23 (online) www.nagalandtax.nic.in
Odisha CI + VAT Form 402 (online) www.odishatax.gov.in
Rajasthan CI + VAT Form 47 / 47A (online) www.rajtax.gov.in
Sikkim CI + VAT Form 25 / 27 (online) www.sikkimtax.gov.in
Tamil Nadu CI + VAT Form JJ (Online) for notified goods www.tnvat.gov.in
Telangana CI + VAT Form X / 600 for notified goods www.tgct.gov.in
Tripura CI + VAT Form XXIV (online) www.taxes.tripura.gov.in
Uttar Pradesh CI + e-Sancharan/ manual form 38 >INR 5K comtax.up.nic.in
Uttrakhand CI + VAT Form 16 (manual/online) >INR 5K comtax.uk.gov.in
West Bengal CI + VAT Form 50 A (online) www.wbcomtax.nic.in

 

Business to Customers ( B2C ) – Air Shipments
Destination State or Union Territory Paperwork required for Air Shipments Exemption Limit (INR) Links to Government Websites
Arunachal Pradesh CI + RC of Consignee** <10,000 www.arunachalpradesh.nic.in
Assam CI + VAT Form 61 (manual) <5,000 www.tax.assam.gov.in
Bihar CI + VAT Form D IX for >INR 10,000 (online) <10,000 www.biharcommercialtax.in
Kerala CI + 8 FA (air) / Transaction slip (surface) <5000 www.keralataxes.gov.in
Disclaimer
**Paperwork required in Jharkhand – CI + VAT Form 503 (manual)

 

B2B (Business to Business)
Destination State or Union Territory Regulatory peperwork for Inbound Regulatory papework for Outbound Link to Govt. Sites
Andhra Pradesh CI + VAT Form x / 600 (online) CI +VAT Form X/ 600 (Online) www.apct.gov.in
Arunachal Pradesh CI + RC of Consignee** www.arunachalpradesh.nic.in
Assam CI + VAT Form 61 (manual) CI + VAT Form 63 www.tax.assam.gov.in
Bihar CI + VAT Form D IX for >INR 10,000 (online) CI + VAT Form D X >INR10,000 www.biharcommercialtax.in
Delhi CI + VAT Form DS2 (online) www.dvat.gov.in
Gujarat CI + VAT Form 403 (online) CI + VAT Form 402 (Online) www.commercialtax.gujarat.gov.in
Jammu & Kashmir CI + VAT Form 65 (manual / online) www.jkcomtax.gov.in
Jharkhand CI + VAT Form 504 G (online) CI + VAT Form 504B ( Online) www.jharkhandcomtax.gov.in
Karnataka CI + e-Sugam (online) CI _ e-Sugam for >INR 25K www.ctax.kar.nic.in
Kerala CI + 8 FA (air) / Transaction slip (surface) CI + VAT Form 15 ( Online) www.keralataxes.gov.in
Madhya Pradesh CI + VAT Form 49 (online) CI+Form 49 (out) (online) for notfied goods www.mptax.mp.gov.in
Manipur CI + VAT Form 27 (online) CI + VAT Form 28 (Online) www.manipurvat.gov.in
Meghalaya CI + VAT Form 40 (online) CI + VAT Form 37 for Taxable goods www.megvat.gov.in
Mizoram CI + VAT Form 33 (online) www.zotax.nic.in
Nagaland CI + VAT Form 23 (online) www.nagalandtax.nic.in
Odisha* CI + VAT Form 402 (online) CI + VAT Form 402 www.odishatax.gov.in
Rajasthan CI + VAT Form 47 / 47A (online) CI + VAT Form 49A ( Online) / 49(manual www.rajtax.gov.in
Sikkim CI + VAT Form 25 / 27 (online) CI + VAT Form 26 www.sikkimtax.gov.in
Tamil Nadu CI + VAT Form JJ (Online) for notified goods CI + VAT Form JJ (online) for notified goods www.tnvat.gov.in
Telangana CI + VAT Form X / 600 for notified goods CI+VAT FORM X/600 for notified goods www.tgct.gov.in
Tripura CI + VAT Form XXIV (online) CI + VAT Form XXVI www.taxes.tripura.gov.in
Uttar Pradesh CI + e-Sancharan/ manual form 38 >INR 5K comtax.up.nic.in
Uttrakhand CI + VAT Form 16 (manual/online) >INR 5K comtax.uk.gov.in
West Bengal CI + VAT Form 50 A (online) XI + VAT Form 51 www.wbcomtax.nic.in
Himachal Pradesh CI CI+ VAT Form XXVI < INR30K —
Punjab CI CI + VAT Form 36 (Online) —


How and when do you use these forms?  From these tables, find the State to which you are shipping your products. Cross check the conditions to know what form is required. Get the forms from the links given in the table. The links to the state government’s website have been provided in the table.

Abbreviations
B2B – Business to Business, B2C – Business to Consumer, C2C – Consumer to Consumer, CI – Commercial Invoice, COD – Cash on Delivery, LBT – Local Body Tax, RC – Registration Certificate, VAT – Value Added Tax
*Manual Forms – Consignee has to go to sales tax office, pay the tax and generate the form. This form has to be sent to the shipper and provided at the time of pickup.
*Online Forns – The shipper needs to download the VAT form from the respective government website and fill it with the necessary details.This form has to be provided at the time of pickup.
 
Points to Note
● TIN number of shipper & consignee is mandatory on commercial invoice in case of B2B (and of shipper in case of B2C).
● FedEx has suspended e-commerce B2C COD shipments to Kerala & Pondicherry due to State Regulatory Issues.
● VAT form (wherever applicable) may be for select goods or select category of dealers. Visit the destination state VAT website for further information.
● Declaration from consignee may be required for B2C or C2C movements, as per the destination state requirement.
● Gift or sample shipments to Arunachal Pradesh up to a value of INR 10,000 (declared on invoice) are exempt from Entry Tax.
● Entry Tax is charged on selected commodities as listed under the destination state’s VAT website
● For shipments > Invoice value Rs 5000 travelling to Jammu & Kashmir a 13.5% Tax will be charged and Form 58 will be required.

You will need to provide the filled forms to the person arriving for the pick up. The logistic company will produce this form for you at the check points. Rest assured, as your products travel safe to reach your customers at far off places.

Thus, you can now send your products to your lovely customers with ease and make sure the shipments don’t return because of a lack of documents. Happy selling! 🙂

Did we miss anything? Do let us know.

Want to have smooth Logistic services for your store?

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  • Hi Vinod Singh,
    You just need to include your invoice along with the shipment.

    Thanks.

  • Hi MotoFusion, only your VAT number and details are required.

  • Hi Rohan, you need to provide the transporter with your VAT and TIN number. That should suffice. Thanks for reaching out!

  • qrs enterprises

    here we have links but where can we find the forms or generate it please help.

    • Hi QRS, the forms are available in the CRM provided to you. For any assistance, please get in touch with the operations team on 9699224488 extension – 1.

  • desikan

    hi

    Is vehicle registration number mandatory in road permit for dispatching through express cargo – part load?

    • Hi! Yes, the Vehicle Registration number is mandatory.

  • Done!

    • Vinod Singh

      Same issue with me

  • Shailesh Joshi

    Hi sir, Suppose I want to bring Namkin (Farshan) for free distribution to relatives on Festival / Social occassion, from Gujarat to Chennai through Transport company, will I need to take TIN Registration no.?

    • Hi Shailesh,

      You do not need to get a TIN registration unless you plan to sell the particular item. Personal consignments are exempt from this, only commercial transactions would require the CST registration.

  • Ankur

    Hi ZEPO,

    I want to open online store. This article is great but wondering whether the forms stated in this should be handwritten. Can i use computerized print (means blank spaces will be filled by consignment details) for interstate shipping forms?

    Thanks.

    • Hi Ankur,

      You can use handwritten or computerized print for these forms.

  • Done!

  • Hi OPDUBEY,

    It is necessary to fill the required forms for shipping to MP. All state and road transport forms are decided by the Government of India, hence you will need all the forms to ship across state borders.

  • Hi Samar,

    The e-sugam form is a recent addition by the Karnataka Government for shipments to Karnataka. You will need to register online for the same and follow the steps to generate your e-sugam account and forms. The information can be found at this link.

    http://sugam.kar.nic.in/web_common/VATDownload/esugamusermanualV3.pdf

    You can enter the invoice details and then download the form as PDF copy, which you can print and attach with the other documentation.

  • Saumesh

    HI,
    We have an online marketplace http://www.maddhome.com , we are also facing some problems to ship our products in some states of India.
    We are using some courier companies but we just want to how can you help us.
    could you please send us your agreement copy on L1@maddhome.com

    • Hi Saumesh,

      Our team shall contact you tomorrow.

    • Rawjjhiv

      Mr Saumesh can i have your deatils pls .. would like to talk to u through email ..
      Thanks and Regards
      Rawjjhiv

  • Hi

    May we know where are you getting stuck in filling the form?

    • qwe123kids

      I Solved the issue in following way
      1) Got the law out from Lawyer which says no form 39 is required while importing goods for person use.
      2) given undertaking if fine occurs I will take responsibility not courier company

      Than they shipped.

      • That is great.

  • Amit

    Hi,
    Thanks for sharing valuable information.
    What if the Invoice value is less then Rs.500 ( Include shipping cost and VAT/CST tax ) and shipping with Indian Speed post, is that still we need to fill this forms?

    • Hey Amit,

      Forms are required irrespective of invoice value. Without forms, the package has a higher probability at getting stuck during transit.

  • gaurav pant

    Dear Zepo Team
    Please share the vendor draft agreement at pant.gaurav09@gmail.com

    • Hi Gaurav,

      Have sent you the same. Please do have a look.

  • Hi,

    The vendor agreement has been sent to you.
    1. The vendor agreement is the same as the Strategic tie agreement. Yes they are the same.
    2. So I am assuming that by waybill you mean Shipment label? So the shipment label is generated electronically. If you are the owner of the website, then you can email it to the vendor, he can attach it to the package and it can be delivered to the end customer. If you have a different pickup address, you can generate a different label with a different pickup address. So in a nutshell, different shipment labels can be generated for different products.

    I hope this answers your questions. Feel free to get in touch with us if you have any more questions or concerns at support@zepo.in or 9223583358.

  • Hi Darshan,

    The vendors agreement has been sent to you. 🙂

  • Hi Murugan,
    The online seller who is shipping the items to customers via a courier service is the shipper.

  • Hi Murugan,

    The vendor’s agreement has been sent to your email ID. 🙂

  • Thanks for writing to us. The vendors agreement has been sent to your email ID.

  • Hi Devyash,

    Thank you for writing to us. We have sent you the sample vendor agreement on the email ID you have used to registered on Disqus. Kindly have a look at it.

  • chandan

    Hi Zepo, could you mail me the vendor agreement draft at chandanpathak6@gmail.com

    • Hi Chandan,

      Have sent you the same. Please have a look at the same.

  • Hi Ayush,

    We don’t possess much expertise in this domain. We suggest you ask around for the same.

  • Hi Shruti,

    Have sent you the sample vendor agreement on your aforementioned email id. Do have a look at the same.

  • Hi Srinivas,

    Thanks for the appreciation, Srinivas.

    Have sent you the sample vendor agreement. Please do have a look.

  • Srinivas

    Dear Zepo,

    As usual, your articles are so informative making e-commerce understood easily.
    I need vendor agreement sample form and request you to share the same on vasu276@gmail.com

  • Hi Nayana,

    You can simply download the Form 39 online: http://comtax.up.nic.in/vat/vf-eng/Form-39.pdf

    As for the serial number, you don’t need a serial number on your forms. FedEx and all other courier companies accept forms without serial numbers too. Although, if you’d like to be certainly sure you can also go to your nearest sales tax office to get the same.

  • Panini

    Hi, this is great information, will certainly help. Can you pls share the vendor agreement at dpanini@yahoo.co.in regards

    • Hi Panini,

      We’ve sent you the same. Please do have a look at it.

  • Hi there,

    We have shared the same with you. Please do have a look.

  • agarrwal

    Hi, can you please share vendor agreement draft with p.agarrwal@gmail.com. Thanks!

  • Hi Pawan,

    Have sent you the same. Please do have a look at it.

  • Pawan Sharma

    Hey, very useful information, Thanks for that. Can you mail me a vendor agreement sample at pawan.rangrole@gmail.com

  • Hi,

    Thank you for publishing such an informative and useful article. I have read another article; “Can you start your eCommerce portal without a single product in stock?” written by Tanya Rao, on your blog and found that too very much informative. Like many other readers of that article, I too would like to receive a copy of Vendor Agreement on my e-mail ID (sadtrans@gmail.com). Please send the same, I would be thankful forever. I am planning to start my own e-commerce business using drop-shipping method.

    • Hi Sadullah,

      We’ve sent you the sample vendor agreement on your mentioned email id. Do have a look at it.

  • Hey Prashant,

    Like we mentioned earlier, you don’t need a serial number on your forms. FedEx and all other courier companies accept forms without serial numbers too. Since all these forms are downloaded from the internet the same won’t be available. Although, if you’d like to be certainly sure you can also go to your nearest sales tax office to get the same.

  • I had to ship my consignment for Rs. 43000.00 to Kanpur (UP) . I have downloaded the UP form 39 for personal use online which was without any serial no. and shipped from blue dart but they have stopped the consignment as they require proper form issued by the department with the serial no ( which only your customer can get from their nearest sales tax office)
    Can someone help what to do?

  • First of all i would like to thank you for such descriptive information.
    But i have my doubt in mind and would like to discuss it here……

    I am starting an ecommerce portal for distribution of Computers , laptops & mobile phones.
    I have to ship some sample order to lucknow from New Delhi where our warehouse is and the logistic company asked for form 38 (commercial use) or Form 39 ( personal use) as mentioned in your article also.
    As you have mentioned that we can download the forms from Internet which i happened to find also but when discussed with some sales tax consultant – he said that the person to whom shipment has to be done will get these form issued from respective department with serial no. and get it signed and stamped from authority then only it can be used.
    The net downloaded form is without any serial no and stamped

    can you throw some light on this matter as i have to make shipment urgent and my client wont go to any office to issue any kind of form.

    • Nayana

      HI , Even i am facing the same problem. I am from bangalore and want to ship a product to Lucknow UP. Can you help me to get Form 39 with the serial no:.