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Everything You Need To Know About Interstate Shipping

— March 20, 2014
17.8k 1 52
Shipping Forms in India
Shipping Forms in India

Unable to ship your products on time to your customers? Are your shipments returning to you after getting stuck at Inter-State Checkpoints? Having difficulty in understanding the rules and finding the interstate shipping forms?

If these are the kind of questions that are troubling you with interstate shipping, then we have something incredibly awesome to share with you!

Logistics is crucial for any online store. Delivering your customers’ purchases on time reflects on your store’s efficiency and reliability. Delay in delivering the products is a risk you cannot afford as an online store entrepreneur.

But, living in a big country like India, rules change from State to State. Understanding these rules and finding the respective forms can be a very cumbersome task. That’s why, we bring you an exclusive table to help you sort out the necessary forms to be filled while scheduling a shipment.

 

   Interstate Shipping Forms and Requirements

Sr. No. List of destination State Business to Consumer (B2C) or Consumer to Consumer (C2C) Business to Business (B2B)
    Type of statutory Levy Who is liable/ can pay statutory levy Road permit /paperwork requirement (INR) DOM paperwork exemption limit Status of statutory Levy Paperwork Requirement State VAT website
1 Andhra Pradesh Nil – Shipper Invoice Nil
No Statutory levy is paid upfront
 CI + VAT Form x/600 www.apct.gov.in
2 Andaman & Nicobar Nil – Shipper Invoice Nil Shipper Invoice www.and.nic.in
3 Arunachal Pradesh Entry Tax Consignee CI +DG -01 (TPT doc) <10,000 CI + DG 01 www.arunachalpradesh.nic.in
4 Assam Entry Tax Consignee CI+Form 62 <20,000 CI + VAT Form 61 www.tax.assam.gov.in
5 Bihar VAT Consignee CI+ Form D IX – on line Nil CI + VAT Form D IX www.biharcommercialtax.in
6 Chandigarh Nil – Shipper Invoice Nil Shipper Invoice www.chandigarh.gov.in
7 Chattisgarh Nil – Shipper Invoice Nil CI & Declaration from Cnee www.comtax.cg.nic.in
8 Dadra & Nager Haveli Nil – Shipper Invoice Nil Shipper Invoice www.dnh.nic.in
9 Daman & Diu Nil – Shipper Invoice Nil Shipper Invoice www.daman.nic.in
10 Delhi Nil – Shipper Invoice Nil CI + T2 www.dvat.gov.in
11 Goa Nil – Shipper Invoice Nil Shipper Invoice www.goacomtax.gov.in
12 Gujarat Nil – CI + VAT Form 403 Nil CI + VAT Form 403 www.commercialtax.gujarat.gov.in
13 Haryana Nil – Shipper Invoice Nil Shipper Invoice www.haryanatax.com
14 Himachal Pradesh Entry Tax Consignee / Carrier Shipper Invoice Nil Shipper Invoice www.hptax.gov.in
15 Jammu & Kashmir Entry Tax Consignee / Carrier Shipper Invoice <5,000 CI + VAT From 65 www.jkcomtax.gov.in
16 Jharkhand Nil – CI + VAT Form 502 Nil CI +VAT Form 504 G www.jharkhandcomtax.gov.in
17 Karnataka Nil – Invoice & Declaration Nil CI + e-Sugam www.ctax.kar.nic.in
18 Kerala Nil – CI + Form 16 <5,000 Shipper Invoice www.keralataxes.gov.in
19 Lakshadweep Nil – Shipper Invoice Nil Shipper Invoice www.lakshadweep.nic.in
20 Madhya Pradesh Nil – CI+ VAT Form 50 online Nil CI + VAT Form 49 online www.mptax.mp.gov.in
21 Maharashtra Octroi Carrier Shipper Invoice <150 Shipper Invoice + LBT/Octroi www.mahavat.gov.in
22 Manipur Nil – CI + VAT Form 37 Nil CI + VAT Form 27 www.manipurvat.gov.in
22 Meghalaya Nil – CI+ Special permit Nil CI + VAT Form 40 www.megvat.gov.in
23 Mizoram Nil – CI + VAT Form 34 Nil CI+VAT From 33 www.zotax.nic.in
24 Nagaland Nil   CI+ VAT Form 23   CI+ VAT Form 23 (online) www.nagalandtax.nic.in
26 Orissa Entry Tax* Consignee Shipper Invoice Nil CI+ VAT Form 402 (online ) www.odishatax.gov.in
27 Pondicherry Nil – Shipper Invoice NA Shipper Invoice gst.puducherry.gov.in
28 Punjab Entry Tax – Shipper Invoice Nil Shipper Invoice www.pextax.com
29 Rajasthan Entry Tax Consignee CI + Declaration Nil CI + VAT Form 47/47A ( online ) www.rajtax.gov.in
30 Sikkim Nil – CI + VAT Form 26 Nil CI+ VAT From 25 www.sikkimtax.gov.in
31 Tamil Nadu Nil – Shipper Invoice Nil Shipper Invoice www.tnvat.gov.in
32 Telangana Nil – Shipper Invoice Nil CI + VAT Form x/600 www.tgct.gov.in
323 Tripura Nil   CI+ VAT Permit   CI+ VAT FROM XXIV www.taxes.tripura.gov.in
34 Uttar Pradesh Nil – CI + VAT Form 39 Nil CI +VATe-sancharan comtax.up.nic.in
35 Uttrakhand Nil – CI + Vat Form 17 <5,000 CI + VAT Form 16 comtax.uk.gov.in
36 West Bengal Entry Tax* Carrier Shipper Invoice + VAT Form 50A Nil CI + VAT Form 50A www.wbcomtax.nic.in

From this table, find the State to which you are shipping your products. Cross check the conditions to know what form is required. Get the forms from the links given in the table. The links to the state government’s website have been provided in the table.

How and when do you use these forms?

You will need to provide the filled forms to the person arriving for the pick up. The logistic company will produce this form for you at the check points. Rest assured, as your products travel safe to reach your customers at far off places.

Thus, you can now send your products to your lovely customers with ease and make sure the shipments don’t return because of a lack of documents. Happy selling! 🙂

Did we miss anything? Do let us know.

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  • Hi MotoFusion, only your VAT number and details are required.

  • Hi Rohan, you need to provide the transporter with your VAT and TIN number. That should suffice. Thanks for reaching out!

  • qrs enterprises

    here we have links but where can we find the forms or generate it please help.

    • Hi QRS, the forms are available in the CRM provided to you. For any assistance, please get in touch with the operations team on 9699224488 extension – 1.

  • desikan

    hi

    Is vehicle registration number mandatory in road permit for dispatching through express cargo – part load?

    • Hi! Yes, the Vehicle Registration number is mandatory.

  • Done!

  • Shailesh Joshi

    Hi sir, Suppose I want to bring Namkin (Farshan) for free distribution to relatives on Festival / Social occassion, from Gujarat to Chennai through Transport company, will I need to take TIN Registration no.?

    • Hi Shailesh,

      You do not need to get a TIN registration unless you plan to sell the particular item. Personal consignments are exempt from this, only commercial transactions would require the CST registration.

  • Ankur

    Hi ZEPO,

    I want to open online store. This article is great but wondering whether the forms stated in this should be handwritten. Can i use computerized print (means blank spaces will be filled by consignment details) for interstate shipping forms?

    Thanks.

    • Hi Ankur,

      You can use handwritten or computerized print for these forms.

  • Done!

  • Hi OPDUBEY,

    It is necessary to fill the required forms for shipping to MP. All state and road transport forms are decided by the Government of India, hence you will need all the forms to ship across state borders.

  • Hi Samar,

    The e-sugam form is a recent addition by the Karnataka Government for shipments to Karnataka. You will need to register online for the same and follow the steps to generate your e-sugam account and forms. The information can be found at this link.

    http://sugam.kar.nic.in/web_common/VATDownload/esugamusermanualV3.pdf

    You can enter the invoice details and then download the form as PDF copy, which you can print and attach with the other documentation.

  • Saumesh

    HI,
    We have an online marketplace http://www.maddhome.com , we are also facing some problems to ship our products in some states of India.
    We are using some courier companies but we just want to how can you help us.
    could you please send us your agreement copy on L1@maddhome.com

    • Hi Saumesh,

      Our team shall contact you tomorrow.

    • Rawjjhiv

      Mr Saumesh can i have your deatils pls .. would like to talk to u through email ..
      Thanks and Regards
      Rawjjhiv

  • Hi

    May we know where are you getting stuck in filling the form?

    • qwe123kids

      I Solved the issue in following way
      1) Got the law out from Lawyer which says no form 39 is required while importing goods for person use.
      2) given undertaking if fine occurs I will take responsibility not courier company

      Than they shipped.

      • That is great.

  • Amit

    Hi,
    Thanks for sharing valuable information.
    What if the Invoice value is less then Rs.500 ( Include shipping cost and VAT/CST tax ) and shipping with Indian Speed post, is that still we need to fill this forms?

    • Hey Amit,

      Forms are required irrespective of invoice value. Without forms, the package has a higher probability at getting stuck during transit.

  • gaurav pant

    Dear Zepo Team
    Please share the vendor draft agreement at pant.gaurav09@gmail.com

    • Hi Gaurav,

      Have sent you the same. Please do have a look.

  • Hi,

    The vendor agreement has been sent to you.
    1. The vendor agreement is the same as the Strategic tie agreement. Yes they are the same.
    2. So I am assuming that by waybill you mean Shipment label? So the shipment label is generated electronically. If you are the owner of the website, then you can email it to the vendor, he can attach it to the package and it can be delivered to the end customer. If you have a different pickup address, you can generate a different label with a different pickup address. So in a nutshell, different shipment labels can be generated for different products.

    I hope this answers your questions. Feel free to get in touch with us if you have any more questions or concerns at support@zepo.in or 9223583358.

  • Hi Darshan,

    The vendors agreement has been sent to you. 🙂

  • Hi Murugan,
    The online seller who is shipping the items to customers via a courier service is the shipper.

  • Hi Murugan,

    The vendor’s agreement has been sent to your email ID. 🙂

  • Thanks for writing to us. The vendors agreement has been sent to your email ID.

  • Hi Devyash,

    Thank you for writing to us. We have sent you the sample vendor agreement on the email ID you have used to registered on Disqus. Kindly have a look at it.

  • chandan

    Hi Zepo, could you mail me the vendor agreement draft at chandanpathak6@gmail.com

    • Hi Chandan,

      Have sent you the same. Please have a look at the same.

  • Hi Ayush,

    We don’t possess much expertise in this domain. We suggest you ask around for the same.

  • Hi Shruti,

    Have sent you the sample vendor agreement on your aforementioned email id. Do have a look at the same.

  • Hi Srinivas,

    Thanks for the appreciation, Srinivas.

    Have sent you the sample vendor agreement. Please do have a look.

  • Srinivas

    Dear Zepo,

    As usual, your articles are so informative making e-commerce understood easily.
    I need vendor agreement sample form and request you to share the same on vasu276@gmail.com

  • Hi Nayana,

    You can simply download the Form 39 online: http://comtax.up.nic.in/vat/vf-eng/Form-39.pdf

    As for the serial number, you don’t need a serial number on your forms. FedEx and all other courier companies accept forms without serial numbers too. Although, if you’d like to be certainly sure you can also go to your nearest sales tax office to get the same.

  • Panini

    Hi, this is great information, will certainly help. Can you pls share the vendor agreement at dpanini@yahoo.co.in regards

    • Hi Panini,

      We’ve sent you the same. Please do have a look at it.

  • Hi there,

    We have shared the same with you. Please do have a look.

  • agarrwal

    Hi, can you please share vendor agreement draft with p.agarrwal@gmail.com. Thanks!

  • Hi Pawan,

    Have sent you the same. Please do have a look at it.

  • Pawan Sharma

    Hey, very useful information, Thanks for that. Can you mail me a vendor agreement sample at pawan.rangrole@gmail.com

  • Hi,

    Thank you for publishing such an informative and useful article. I have read another article; “Can you start your eCommerce portal without a single product in stock?” written by Tanya Rao, on your blog and found that too very much informative. Like many other readers of that article, I too would like to receive a copy of Vendor Agreement on my e-mail ID (sadtrans@gmail.com). Please send the same, I would be thankful forever. I am planning to start my own e-commerce business using drop-shipping method.

    • Hi Sadullah,

      We’ve sent you the sample vendor agreement on your mentioned email id. Do have a look at it.

  • Hey Prashant,

    Like we mentioned earlier, you don’t need a serial number on your forms. FedEx and all other courier companies accept forms without serial numbers too. Since all these forms are downloaded from the internet the same won’t be available. Although, if you’d like to be certainly sure you can also go to your nearest sales tax office to get the same.

  • I had to ship my consignment for Rs. 43000.00 to Kanpur (UP) . I have downloaded the UP form 39 for personal use online which was without any serial no. and shipped from blue dart but they have stopped the consignment as they require proper form issued by the department with the serial no ( which only your customer can get from their nearest sales tax office)
    Can someone help what to do?

  • First of all i would like to thank you for such descriptive information.
    But i have my doubt in mind and would like to discuss it here……

    I am starting an ecommerce portal for distribution of Computers , laptops & mobile phones.
    I have to ship some sample order to lucknow from New Delhi where our warehouse is and the logistic company asked for form 38 (commercial use) or Form 39 ( personal use) as mentioned in your article also.
    As you have mentioned that we can download the forms from Internet which i happened to find also but when discussed with some sales tax consultant – he said that the person to whom shipment has to be done will get these form issued from respective department with serial no. and get it signed and stamped from authority then only it can be used.
    The net downloaded form is without any serial no and stamped

    can you throw some light on this matter as i have to make shipment urgent and my client wont go to any office to issue any kind of form.

    • Nayana

      HI , Even i am facing the same problem. I am from bangalore and want to ship a product to Lucknow UP. Can you help me to get Form 39 with the serial no:.